No-Show Hemorrhage
Every missed appointment costs you $150–300. The average clinic loses $16,000 a month to no-shows. Almost none of it gets recovered. We fix that automatically.
For Medical Clinics · Real Estate · Logistics
Your staff shouldn't
be doing this work.
We handle the follow-ups, reminders, and daily ops your team shouldn't be touching, automatically. No new software. No training. Just less work for your people.
Working with clinics, brokerages, and freight companies across the US
Medical ClinicsDental PracticesReal Estate BrokeragesFreight OperatorsPhysical TherapyProperty Management
The Problem
Your team is doing $12/hour work at $80/hour salaries.
The After-Hours Black Hole
When a patient reaches out after 5pm, whoever replies first gets the booking. Right now, that's probably not you.
Admin Swallowing Your Team
Your front desk spends half their day on reminders, rescheduling, and follow-up calls. That's not what you hired them for.
How Delegate9 Works
One agent.
Running 24/7.
Handling all of it.
Step 01
We learn your business
One week. We sit with you, understand exactly what your team does every day, and map out what should be automated.
Step 02
We set everything up
We build it, connect it, test it. You don't touch a line of code. Your team doesn't attend a training.
Step 03
It runs. You watch.
Every reminder sent. Every no-show followed up. Every lead contacted. All visible in your dashboard, live.
Step 04
You see the money back in week two
Most clients recover our full monthly fee just from appointments that would have been lost. Within 14 days.
Who We Work With
Built for the businesses that run America.
Healthcare
Medical & Dental Clinics
We send reminders, recover no-shows, handle after-hours inquiries, and follow up with patients who are due for a visit. Your front desk focuses on the people standing in front of them.
Average ROI
$6,000–9,000/month in recovered slots
Real Estate
Real Estate Brokerages
We respond to new leads within minutes, schedule viewings, and keep your pipeline moving, day and night. Your agents focus on closing, not chasing.
Average ROI
2–3 additional closings per month
Logistics
Logistics & Freight Operations
We track shipments, alert customers before they ask, chase carriers, and send your ops team a daily briefing. Your people stop living on the phone.
Average ROI
40% reduction in ops team manual workload
Here's what the problem actually costs, in plain numbers.
$16,000
Average monthly revenue lost to no-shows
3 hrs/day
Time ops teams spend on manual follow-ups
Week 2
When most clients see positive ROI
Your Command Center
You don't manage the agent. You just watch it work.
Every time your agent sends a message, books an appointment, or flags something for your team, it shows up here in real time.
Most of our clients check it once in the morning. Then go back to running their business.
Delegate9Live Operations
Agent online
No-shows recovered
47+12 this wk
Appointments confirmed
134+18 this wk
Response rate
94%+2.1%
Activity Feed
Today
- 09:42SMSReminder sent to Janet R. — appt Thu 2:30pm
- 09:41RecoveryRe-booked no-show: Michael T. → Fri 11:00am
- 09:38EmailFollow-up sent to: Carter Family Dental
- 09:35EscalationPatient request flagged for review
- 09:31IntakeAfter-hours inquiry captured · Sandra L.
Weekly Summary
Revenue recovered
$8,420
Actions taken
1,247
Escalations
6
Simple Pricing
No software licenses.
No per-seat fees.
Just results.
Most Popular
Growth
★$5,000
per month
- Appointment reminders (SMS + email)
- No-show recovery & automatic rebook
- After-hours patient intake
- Weekly no-show & revenue report
- Monthly review call
Full Ops
$10,000
per month
- Everything in Growth
- Patient recall campaigns
- Multi-location support
- Custom dashboard
- Dedicated ops review
- Priority support
All plans include: Setup & onboarding · BAA (medical clients) · Live dashboard access · US-based account management
Not sure which plan fits? Book a call and we'll tell you honestly.
Common Questions
The things our clients ask first.
No. We connect to whatever you're already using. We handle everything it doesn't: the follow-up, the recovery, the after-hours gap.
Yes. We sign a BAA with every medical client and only handle appointment communications. No medical records, no diagnoses.
One week. We handle all the setup. You get login credentials to your dashboard on day one.
Every action is logged. Your team gets flagged instantly for anything unusual. The agent never goes off-script.
They get a login to see what's happening. That's it. Your front desk only sees the things that actually need a human.
Ready when you are
Ready to stop managing what shouldn't need managing?
Book a 30-minute call. We'll show you exactly what we'd automate for your business, before you spend a dollar.
Book a Free Call
30 minutes. No pitch. Just the demo.